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SPECIAL EVENT SUPPORT

Asteroid Assistants Logo
Asteroid Assistants Logo
I’m in charge of thinking of things before people know they need them.

Joan Harris (fictional character on Mad Men)

Behind every successful event is a team of dedicated professionals

working to produce a seamless outcome.

 

I offer backup support as your dedicated virtual assistant; complementing your efforts to create and manage special events and meetings with expert precision.

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My role is to simplify your workload, providing services such as reliable assistance in venue research, booking facilitation, and handling the intricate details of event logistics. From managing your event's digital presence with timely website updates to coordinating travel and accommodations for attendees, I help to ensure everything runs smoothly.

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I'll act as an extension of your team, getting as involved as you want. I'll monitor event schedules, track budgets, and maintain your online registration systems. During your event, count on me for dependable virtual event hosting and support, allowing you to focus on delivering content that captivates your audience.

 

And once the applause fades, I'll still be here to assist with post-event communication and feedback collection to celebrate your success and help contribute to future improvements.

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My "real world/past life" experience as a Corporate Conference Planner for Salomon Brothers/Salomon Smith Barney investment banks (now defunct) in New York City infuses my services with a depth of understanding and a commitment to professionalism.

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  • Event planning and coordination

  • Venue research and booking assistance

  • Managing event invitations and RSVPs

  • Coordinating with vendors (caterers, decorators, entertainers)

  • Creating and managing event schedules

  • Assisting with event marketing and promotion

  • Preparing event materials such as programs or brochures

  • Budget management and tracking

  • Virtual event hosting and technical support

  • Coordinating travel and accommodation for event attendees

  • Managing online event registration

  • Providing customer service for event inquiries

  • Assisting with post-event follow-up and thank you messages

  • Compiling and analyzing event surveys for future event improvement

  • Gathering and organizing event feedback

  • Updating event websites or pages

  • Event branding and design input

  • Assisting with sponsorship procurement

  • Coordinating virtual components of events (hybrid events)

  • Coordinating event logistics and timelines with teams and committees

  • Speaker and talent coordination

  • Assisting with digital event swag, like e-coupons or virtual goodie bags.

  • Creating and managing event-related content, such as blogs or press releases.

  • Designing and distributing digital invitations and promotional materials.

  • Coordinating with graphic designers for event visuals.

  • Managing live-streaming aspects for events, including tech checks with speakers.

  • Providing support for fundraising events, including online donation platforms.

  • Coordinating with photographers/videographers for virtual event coverage.

  • Curating content for post-event highlights and recap videos.

  • Managing follow-up communications with attendees and stakeholders.

  • Assisting with virtual trade show participation and follow-ups.

  • Coordinating accessibility arrangements for events, such as sign language interpreters.

  • Maintaining a database of event participants and engagement for network building.

  • Managing virtual breakout sessions and attendee engagement tools.

  • Assisting in crisis management and contingency planning for events.

  • Coordinating post-event content dissemination, like recordings and resources.

  • Providing VIP guest support and coordination.

**While I typically work remotely, I understand that some events may require hands-on assistance. For such cases, I am available to provide on-site assistance wherever you need me. Should on-site support be necessary, I simply request that travel and room/board expenses be covered in addition to a small increase in my hourly rates.

Choose Asteroid Assistants for event support that guarantees triumphant success!

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